First define the specific goals of QC photo review

When buying climbing shoes, the goal of QC photo review is not to judge whether the shoes are "perfect" from a few photos, but to confirm that the items received in the warehouse match the order's style, quantity, color, size, and model, and to record any points that require additional information. 🧗

This article compares the differences between kakobuy's web-based Spreadsheet and Google Sheets in organizing QC photos and notes, suitable for buyers who already have orders to review and need to view warehouse photos on a computer or mobile phone.

After reading, you should be able to do three things:

• Locate the corresponding item and QC photos.

• Check the left and right shoes, sole, upper, and bonding areas in a fixed order.

• Record issues that cannot be confirmed from photos alone, then decide whether to request additional photos, contact the seller, or use after-sales processes.

This article does not apply to judging the actual grip, durability, wearing comfort, or true size deviation of climbing shoes, as these usually cannot be confirmed solely from warehouse photos.

How to locate items and images in kakobuy web-based Spreadsheet

kakobuy's platform positioning includes Chinese product purchasing, warehousing, quality inspection, and international shipping services. According to the provided inspection instructions, the focus is mainly on appearance information such as style, quantity, color, size, and model; for shoes, photo review can help buyers first identify obvious wrong styles, missing items, color mismatches, or appearance anomalies.

When using the web-based Spreadsheet, it is recommended to first locate the item from the order or warehouse list, rather than judging directly from image thumbnails. Prioritize checking the following fields:

• Product name or description.

• Order number or product line number.

• Color and size.

• Quantity.

• Whether the image belongs to the current item, not other items in the same order.

• Whether the image is clear, complete, and covers the areas needing inspection.

The advantage of the web-based Spreadsheet is that information is usually placed in the same location as kakobuy's orders, warehouse, and QC processes, reducing the work of copying product information. For orders that only need one review, viewing directly on the website is often faster.

But its limitations are also obvious: if you need to keep multiple rounds of additional photo records long-term, compare multiple items, or add detailed inspection notes to each image, the website fields may be less flexible than a standalone spreadsheet. In that case, you can organize the necessary information into a personal spreadsheet, but do not publicly share order numbers, shipping addresses, phone numbers, payment information, or complete shipping labels. 🔒

How Google Sheets organizes QC image links and notes

Google Sheets is more suitable for scenarios where you need to customize the inspection process. For example, you can create separate columns for each inspection area and use status fields to distinguish "confirmed", "needs additional photos", and "cannot determine".

A practical organization method is as follows:

Do not mix all judgments from one photo into one long sentence. A better approach is to record each issue separately, such as "no clear photo of the outside of the right shoe", "the forefoot area of the sole is blocked", "the size label is unreadable". This makes it easier for customer service or the warehouse to understand your specific needs when requesting additional photos.

Advantages of Google Sheets include sorting, filtering, color-coding, and keeping multiple rounds of notes. Its disadvantage is the need to manually copy or maintain information, which can lead to item row mismatches. Therefore, any external spreadsheet should retain the original order number, and after checking, return to the kakobuy page to confirm the final processing status. 📋

Steps for comparing left and right shoes, sole, and bonding area

It is recommended to check in a fixed order rather than jumping to conclusions upon seeing a particular detail.

First step, check the overall appearance. Confirm that the number of shoes, shoe shape, and color in the photo match the order description. Climbing shoes may have natural differences in placement angles between left and right feet, so do not treat photo angle as a size or structural issue.

Second step, view left and right shoes separately. Confirm that both shoes are of the same style, and that the main structures such as toe, heel, laces, or Velcro straps are consistent. If one shoe has significantly fewer photos, mark it as insufficient evidence rather than directly judging it as a defect.

Third step, inspect the upper. Pay attention to obvious stains, tears, creases, deformation, and stitching abnormalities. Warehouse photos can only support limited appearance judgments and cannot prove the softness, support, or long-term durability of the upper material.

Fourth step, inspect the sole. Check for obvious abnormal wear, contamination, or structural gaps on the sole, and confirm that the photo angle covers the forefoot, heel, and edges. Do not judge different sole materials based solely on color differences, as lighting, camera white balance, and dust can affect photo results.

Fifth step, check the connection between upper and sole. Focus on recording obvious gaps, lifted edges, or suspected separation locations. If the image resolution is insufficient, write "cannot confirm from current photos" and request closer, clearer photos.

Sixth step, review size and labels. If the insole label, shoebox label, or packaging information is unreadable, do not infer the size yourself. You can request additional photos of the label or inquire about verifiable information through kakobuy's after-sales channels.

How to record evidence gaps when photos do not match product specifications

When encountering problems, first distinguish between "observed facts" and "unconfirmed speculations". For example, "the order records black, but the shoe upper in the photo appears grayish black" is an observation; "the seller sent the wrong color" requires more evidence to be established.

Recommended record format:

• Product line: Fill in the product name or line number from the order.

• Photo range: Note which image and which angle has the issue.

• Confirmed facts: Only write what is definitely visible in the photo.

• Missing evidence: Explain which angle, label, or detail is missing.

• Requested action: Additional photos, check labels, contact seller, or consult after-sales.

• Deadline judgment: Before evidence is complete, do not make conclusions such as "ready to ship" or "definitely counterfeit".

If the style, color, size, or quantity shown in the photos is clearly inconsistent with the order, you should first pause the shipping decision and contact kakobuy customer service or use the platform's provided processing procedures. According to knowledge materials, kakobuy's inspection service mainly focuses on appearance information verification and is not equivalent to professional appraisal or actual wearing tests.

Regarding returns and exchanges, current information shows that some items support 5-day no-reason returns within 120 hours after warehousing, but customized items, restricted items, intimate apparel, and items for which the warehouse has been asked to remove packaging, tags, or accessories may not apply. Specific eligibility, time limits, and fees should be based on the pages and customer service responses verifiable at the time of application; do not simply assume you can return or exchange based solely on QC photos.

What to note when viewing on mobile and computer

Mobile phones are suitable for quick browsing, but the screen is small and images may lose detail after compression or zooming. When using a mobile phone, it is recommended to open original images one by one, avoiding only viewing thumbnails; also record image numbers to prevent confusion when switching between multiple items.

Computers are better for comparing left and right shoes side by side, zooming in on labels, and organizing notes. You can view the web-based Spreadsheet while recording in Google Sheets, but be careful not to merge two sets of information for the same item into one row. After completing the check, re-verify the item number, color, size, and quantity.

If you need to screenshot for customer service, first cover name, address, phone number, payment information, complete order number, and complete shipping label. Only keep areas that can explain the item's condition, and ensure that the covering does not obscure key evidence such as shoes, labels, or logistics status.

Which judgments cannot be made from photos alone

The following issues usually cannot be confirmed solely from QC photos:

• The actual grip and friction performance of the shoes.

• Softness, elasticity, and breathability of the upper material.

• Wearing comfort and suitability for specific foot shapes.

• Durability after long-term use.

• Compliance with professional climbing competition or specific venue requirements.

• Whether the item is definitely authentic or has a certain brand authorization.

• Whether the actual weight meets personal expectations, unless there is a reliable weighing record.

Therefore, QC photos serve to reduce obvious mismatches and visible appearance issues, not to replace professional appraisal, trial, or long-term use. For high-value items, special sizes, or buyers with high performance requirements, the photo review results should be evaluated together with product specifications, seller information, and platform after-sales conditions. ✅

QC checklist before ordering or requesting additional information

Before submitting a request, quickly review in this order:

• Product name, color, size, model, and quantity match the order.

• Both left and right shoes have identifiable photos.

• Upper, sole, and bonding area have sufficient angle coverage.

• Labels or packaging information are legible when needed.

• All suspected issues are written as verifiable facts, not emotional conclusions.

• When additional photos are needed, clearly state the area, angle, and detail requirements.

• Distinguish between "photo shows abnormality" and "photo cannot determine".

• Confirm whether the item is still within the applicable return/exchange period.

• Do not disclose order, address, phone, payment card, or complete shipping label.

• Final shipping decision is based on additional evidence and platform response.

The web-based Spreadsheet is more suitable for quickly completing a single order review, especially when product information and QC photos are already integrated into kakobuy's process. Google Sheets is more suitable for buyers who need multiple rounds of additional photos, comparison of multiple items, or detailed notes, but the buyer must maintain the correspondence manually.

The conclusion should not be "which tool is always better", but depends on your task: if the goal is to quickly confirm whether the item can proceed to the next step, prioritize using the kakobuy page; if the goal is to build a traceable evidence list, Google Sheets is more convenient. Using a standalone spreadsheet may save time in repeated searching and communication, but it increases the risk of copy errors, privacy leaks, and information asynchrony. It is only recommended when there are many item rows, repeated additional photos are needed, or team collaboration is required; if you are only checking one pair of climbing shoes, it is usually simpler to record directly on the kakobuy website.

Agent platform shopping FAQ

1. Is it safe to access this spreadsheet website through kakobuy?

The website itself does not collect any personal data and exists only as a product catalog for the kakobuy agent platform. All transactions are completed on the kakobuy platform.